The Benefits of Virtual Board Meetings
As the pandemic spreads it becomes more difficult for nonprofit board member to meet in person to discuss critical issues and offer strategic advice. As a result, more and more organizations are opting to have virtual meetings during the current crisis. While going digital might be a hassle, it can actually be an excellent method for non-profits and charities to enhance their meetings and efficient.
In addition to lowering expenses for overhead meeting online is also more convenient for all attendees. There is no traffic to beat, tight meeting schedules to juggle, or travel stress which can cause participants to become distracted during the meeting. This increases the chances that all board members attend the meetings online and take part in discussions.
A good meeting management program will allow you to record your meetings and store the minutes. This means that even if you are unable to attend a meeting, you will be able to access the minutes and documents later. This allows you to review and assess your decisions and actions after the meeting is over.
To ensure that your virtual meetings are as productive as they can be it is important to plan the meeting prior to. This includes ensuring that the meeting is scheduled at a time that is convenient for everyone. It is also important to make sure that everyone is in a quiet location to reduce background noise. It is also crucial to call a roll call at the beginning of the meeting to make sure that there is a quorum. It is also important to utilize the voting capabilities of the tool for meetings to keep engagement high, and avoid having to resort verbally or via “show of hands”.