How to Plan a Successful Virtual Meeting

top article about Virtual Meeting Rules

Virtual Meetings are a new tool for communication that enables people to communicate despite geographical limitations. It has many benefits for people and businesses looking to boost teamwork and productivity regardless of distance.

In virtual meetings, participants aren’t physically present in the same space, but are connected through video and audio technology. They can interact, talk, listen and even observe non-verbal signals.

Proper preparation and planning are essential to have an effective virtual meeting. Set out a clear agenda for the meeting and clearly define the goals of the meeting. Confirm that all the necessary equipment and technology are in place prior to the meeting. It is a good idea to test the software or device’s capabilities beforehand to avoid any technical issues during the event.

During the meeting, be sure to stick to your agenda and ensure that the meeting stays on-track. Discussions that diverge from subject or drag on for too long are the most likely to cause participants to lose interest. Try using tools such as Miro whiteboards and group texting to encourage collaboration. It’s also a good idea to have someone else take notes during the virtual session. This will ensure the most important decisions and concepts are captured in the summary of the meeting.

Finally, end the virtual meeting by summarizing the main points and any action items that were given. Share the summary as soon as you can via a collaborative platform, email or other means. It’s also a good idea to thank participants for their participation and note when they’ll hear from you again for example, in another follow-up meeting or via an email or any other correspondence.